contentACCESS Analysis Tool

 

What is the contentACCESS Analysis Tool?

contentACCESS Analysis Tool is a software solution for analyzing file shares before archiving them with contentACCESS File Archive into a desired storage. It helps the user to plan the resources before starting the archiving process. The application calculates the size of all files to archive and it gives a time estimation for the user about the duration of the archiving process. It measures the performance of the file shares to be archived and also the speed of the desired target store. It also helps to plan the storage capacities for the future and thus prevent from accumulating of useless and old data, which would ultimately lead to a crisis of the file servers.The following prerequisite has to be deployed on the machine(s) where you would like to install the tool: .NET Framework 4.5. Another requirement is to run the tool under a system administrator user account.
The user interface of the analysis tool is divided into the following main sections:

contentACCESS Analysis Tool
contentACCESS Analysis Tool

 
Using the filtering options the user may narrow to focus on the documents according to age, size and file type. It happens very often that only documents older then a certain age are meant to be archived.

Filtering options
Filtering options

 

The user may also specify the archiving methods (whether shortcuts should be used to replace original files, whether files will be compressed etc.) to estimate the time needed by archiving as precisely as possible. For getting the estimated time needed the user selects a representative number of files, and the tool will calculate the archive time according to the partial results obtained by analyzing this set of files.

Archiving options
 
Archiving options
Archiving options

 

Tabs showing detailed results of the analysis. The results of the analysis can be checked with clicking on the below displayed tabs of the user interface. A simple chart of a tool says more than a sheet of full numbers. From this reason, the results are also visualized with the help of tabs and charts to help the user to better evaluate the results of the analysis.

The Overview tab, as the name says, gives you the cumulated numbers for all files, files to be archived.
 

Overview tab
Overview tab

 
The Charts tab shows a graphical representation of the frequency of most common file types.
 

Charts tab
Charts tab
 

The Statistics tab lists all discovered file types. You can see their amount, the cumulated and average size of the files, and their percentual share in the set of all files.
 

Statistics tab
Statistics tab

 
Problematic folders and files tab is collecting information about the files/folder of which analysis failed, with the goal of determining corrective actions before starting the archive process. The problems can be related to insufficient permissions to the files, for example.
 

Problematic folders and files tab
Problematic folders and files tab

 
The Archiving statistics tab is showing a real-time graph about the time needed for the archive analysis of the documents in the sample set.
 

Archiving statistics tab
Archiving statistics tab

 
 

Analysis Tool is the right software for users, who would like to plan the archiving with contentACCESS just-in-time. Download this brilliant tool and enjoy it!

pdf-icon contentACCESS Analysis Tool Manual