A contentACCESS user may log into contentACCESS (and its client applications such as contentWEB, officeGATE etc.) with an external (using external authentication providers) or internal user account. If you use a third party provider (e.g. Windows) then this third party authentication provider will authenticate you when logging into the system. It won’t be needed to enter the credentials into the contentACCESS central login window. The Forms type requires to enter credentials when logging in.
When setting up a user account, a login type must be always selected. Users can only use login types which have been enabled in “Login providers”. “Windows” and “Forms” login providers are enabled by default enabled for “Windows” and “Forms” authentications.
The list of enabled providers can be found on the Login providers page. To open it, navigate to the System tab ⇒ Security ⇒ and click on the Login providers button.
To edit or enable/disable/delete providers, open its context menu on the Logins provider page, and click on the desired item in the dropdown list. If a provider is disabled, it will not be possible to log in to contentACCESS with it. For security reasons, the user can’t delete “Windows” and “Forms” login configurations, and can’t disable “Forms” authentication.
If there is a 3rd party login provider configuration created (like Perceptive) and a user login is already using it, then this provider can only be disabled, but can’t be deleted.
How to enable a login provider: It depends on the provider type if it supports multiple configurations or not. You can create only one Windows and Forms login provider configuration for a user login, but can create multiple for Perceptive or Datengut. To configure a new login provider, click on +new on the Logins provider page. The Login providers dialog will open. Choose a supported external provider from the Provider type list, type in a provider name for it, fill the required fields and click on OK.
With this step, this new login provider configuration has been enabled in contentACCESS.
How to associate an enabled provider to a user login: Now you have to create a new user login to the user, who will use the provider. This step is required for Windows and Forms providers. Navigate to System ⇒ Security ⇒ Users button on the ribbon. Click on it, and the Users page will open. Select the desired user and double click on it.
The User details page will open. Click on +new under User details section.
In the Add new login dialog select the desired provider configuration from the Login type: dropdown list, fill in the required credentials and click OK.
A newly created external provider will appear between the external providers in the Tech-Arrow central login window. From now on, you can log into the contentACCESS Central Administration with a single click on this provider in the TECH-ARROW central admin login window.
contentACCESS users in third party systems:
To simplify the login into third party systems (such as Datengut, Perceptive) from contentACCESS, it is possible to enable contentACCESS user creation from the particular provider’s configuration dialog. This ensures single sign on into the particular DMS providers.
To achieve this, check the “Create contentACCESS user automatically” checkbox (and fill the required credentials). When you are logging in to Datengut over contentACCESS, you do not need to create a contentACCESS user, but it will be created automatically by contentACCESS at the moment of logging in. If this function is not enabled from the provider’s configuration dialog, then the administrator is forced to create a contentACCESS user and login manually. This helps to save much time for the administrator, as he does not need to create contentACCESS users for each user of the third party application (like Datengut or Perceptive).