There are 3 main user/role types in contentACCESS. Each of them have certain permissions depending on the status that they have in contentACCESS:

• A system administrator user has permissions to do any necessary system configurations in contentACCESS Central Administration, and he can access any components of the software. He designates a tenant administrator when creating a tenant. He can also grant system administrator rights to other users of contentACCESS;
• A tenant administrator is allowed to do any necessary configurations on the level of his own tenant, and he can further create standard users to his own tenant. Moreover, he can further assign his tenant administrator roles to a standard user;
• A standard user is either created by a system administrator, or by a tenant administrator. By default, a standard user does not have any specific role in contentACCESS, but a system and tenant administrators can grant further permissions for him. Standard user role is typically created for end users, who obtain access permissions on contentWEB to be able to access their assigned archives.



All currently present users of the system are listed on the Users page (open it with navigating to System ⇒ Security ⇒ Users button). From the user’s context menu (click on “…”) it is possible to edit the user’s details or delete the user from the list. To simplify searching between the users you may use the quick search function. Searching is based on the Display Name and the ID-number. It is also possible to list between the pages.


Note: It is good to know that from security reasons it is impossible to delete all system administrators from the list of users. It is possible to delete users with system admin permissions except of the default system administrator.



On the Users page you may add new standard users to the system. For adding a new user to contentACCESS click on + new.



The Add new user dialog will open. Type in the user’s name into the dialog box, and choose an authentication provider configuration from the Login type dropdown list. Only provider configurations set up on the Login providers page can be selected here. By default, there are 2 providers that can be used: Forms, and Windows. If you select the Forms type, then the login credentials must be also entered into the dialog. Click OK. The new user will be added to the Display name column.




How to check user information? Double click on the corresponding user on the System ⇒ Security ⇒ Users page. The User details page will open, where all user information can be checked:


Under Security information section the user role types can be checked; if the selected user is a tenant or system administrator, or a standard user only. Each user can have a manual or automatic flag. Manual flag means that the user got his rights manually. Automatic flag means that the role was created by the provisioning job. Automatic flags are marked with “(100)”, which is the mark of the provisioning job. In the Description column you may check the tenants and systems, on which the user has got tenant or system administrator permissions.

How to create user logins to an already existing user?
In System ⇒ Security ⇒ Users, under section User logins click on + new button to add new user login to the selected user.



In the Add new login dialog, select a provider configuration that you would like to use when logging into the system. The providers, that where configured on the Login providers page (for more information check “Login providers“) can be selected here. Windows and Forms type login providers are enabled by default. If the user already has Forms and Windows user logins (like in this case), then these providers will not appear in the Login type dropdown list (multiple user logins are not enabled by these login types).